Data Management

Community Engagement Fellows has a lot of moving pieces, and without a strategy for data management things would get out of hand quickly.


We rely on five data management systems to keep track of things:


  • Microsoft Outlook is used for email communication and meeting scheduling/reminders.


  • Microsoft OneDrive is used for permanent document storage, including program handouts and documents generated by Fellows (such as project reports).


  • Google Sheets is used for keeping track of the recruiting process and Fellows’ profile information.


  • Wix is used to host, our public-facing website used for recruiting, promotion, and sharing program information with peers and the public.


  • Wikispaces is used as a shared workspace where organizers and Fellows post design clinic materials, affinity group information, links, and other documents. (Note: We are transitioning from Wikispaces to a new wiki platform in summer 2018.)


We’d be lost and confused, and so would our Fellows, without these tools. Below are a few screenshots showing these tools in use.


The ways we use these tools evolve quickly, and the programs themselves get new functions frequently, so we’re always learning and adapting.


If you have specific questions about ways we use a particular tool, just ask.




Our principles and practices for data management include:


Update immediately.


It’s easier to keep up than to catch up.


Provide equal access for conveners.


Ensure that everyone feels in the know, is able to make updates themselves, and can access relevant information.


Updatable from anywhere.


We use programs that are accessible from any device with an internet connection.


Don’t create data bottlenecks.


Allow participants to post or update information themselves, if possible, rather than sending it to the conveners.


Be consistent.


Don’t change data management systems mid-year. If a new system is needed, introduce it at the beginning of a year.


Cohort meetings scheduled on Microsoft Outlook. We name our cohorts after local bird species.

Here’s the layout we use on Google Sheets to keep track of the recruitment process.

Here's a screenshot of our Wikispaces homepage



Our programming takes place on the ancestral homelands of the Coast Salish Peoples, who have lived in the Salish Sea basin, throughout the San Juan Islands and the North Cascades watershed, from time immemorial. We express our deepest respect and gratitude for our indigenous neighbors, particularly the Lummi Nation and Nooksack Tribe, for their enduring care and protection of our shared lands and waterways.

(For more information: WWU Tribal Relations)

Thank you to the numerous organizations that have empowered and continue to support this collaborative effort through co-sponsoring events and providing meeting space, expertise, and communication support. Special thanks to Eastern Washington University, Northwest Indian College, University of Puget Sound, Whatcom County Library System, and Whiteswan Environmental for their ongoing dedication to the work.

©2020 Community Engagement Fellows